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This page updated 4/29/14

 

These By-Laws are Proposed .. The club will vote on them in June.

 

CLUB BY-LAWS

 

Article I Name

Name: The name of this organization shall be StarLite Speedway.

 

Article II Purpose

Purpose: The purpose of this club is to race in a safe and responsible manner that is to be family orientated, and in compliance with current Track Rules and ALL current Class Rules.

 

Article III Membership

Membership: Anyone who pays the annual fee, which will be determined by the Board of this Club, can and will become a member of this Club. The annual fee can be waived at the driver’s first showing at the track, but will be paid on the second showing at the track. Any member may be expelled from the club for cause by a two thirds (2/3) vote of the entire Executive Board and Directors.

 

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VOLUNTEERS: This club’s success is based on member’s volunteering of their time. During each year of operation numerous list’s will be posted at the track indicating the number of volunteers required and the time of completion for each project or work party. Volunteering on at least project or work party will assure the smooth and successful running of our track.

 

Article IV Officers

President: The President shall:

  1. Preside at all Board of Directors meetings, General meetings, and / or functions of StarLite Speedway.

 

  1. Be one of three signatures on the signature card at the financial institution, of the clubs choice, where all income is deposited and expenses are disbursed.
  1. Appoint positions Safety, Technician, Maintenance and any other volunteers needed to develop better racing at the track during the season.

 

  1. Select Starters, Scorers, Pit Stewart, and any other volunteers needed to perform the necessary duties at the track during race nights.
  1. Interpret the current Track Rules and all current Class Rules to benefit the safety of racing.

 

  1. Confirm and incorporate outside track race schedules into StarLite Speedway schedule.
  1. In general, perform the obligations usually pertaining to the office of President and under the Roberts Rule of Order.

 

  1. The president shall be an ex-officio member of all committees

 

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Vice President: The Vice President Shall:

  1. Attend all meetings of the Board of Directors, General meeting, and /or functions of StarLite Speedway.

 

  1. In the absence of the President, perform the duties of the President.
  1. Assist the President in the duties of this administration.

 

  1. Be one of three signatures on the signature card at the financial institution, of the club’s choice, where all income is deposited and expenses are disbursed.

 

  1. Take on the duties to Public Relation not limited to but including clothing articles with StarLite Speedway logo printed upon, parades, communications, sponsors, and other functions to promote StarLite Speedway.
  1. Responsible for the nomination and or distribution of ballots to all qualified members during the time frame so designated by the board.

 

Secretary: The Secretary shall:

  1. Attend all meeting of the Board of Directors and General meetings.

 

  1. Keep a record of all proceedings.
  1. Keep a list of all Executive Board Members, Committee Members, General members including up to date addresses and phone numbers.

 

  1. Maintain and update the Web Site, weekly or as needed.
  1. Notify Executive Officers, Directors and General Members of meetings.

 

  1. At the expiration of term, deliver all records, discs and equipment to successor.
  1. Assist the President, Vice President, and Directors as needed.

 

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Treasurer: The Treasurer shall:

  1. Attend all meeting of the Board of Directors and General Meetings.

 

  1. Keep records of all monies received and disbursed. These books shall at all times be subject to inspection by the officers and general members of the club.
  1. Be one of three signatures on the signature card at the financial institution, of the club’s choice, where all funds are deposited and disbursed.

 

  1. Deposit all funds received and pay all expenses before any late fees are assessed.
  1. Present a Treasure report at each Board of Directors meeting and General meeting.  Weekly post said Treasure Report at the Pit Shack for all general members to view. Also compile an annual Year End Report of treasures term of office.

 

  1. At the expiration of term, deliver all monies and records to successor.
  1. Our fiscal year of operation will be from January 1st thru December 31st of each year.

 

  1. In general, perform the obligations usually pertaining to the Office of Treasurer.

Executive Board: The Executive Board will consist of:

            President                                 Vice President

            Secretary                                  Treasurer

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 Directors: The directors will consist of two members from the Go Kart Class and  Hurricane Class, and two members from one of the following classes - Ninjas, Rebels, Champion Outlaws, 600’s

Those individuals who have been voted into said positions immediately mentioned above by the General Member’s of the club will have voting privileges for the decision making of the club. For voting purposes there will be 6 members from the small cars (Go Karts) and 6 members from the big cars. Any and all those serving as part of the Executive Board or Directors must be at least 18 years of age.

 

Committee: The Committee will consist of:
Six active club members in good standing from any current class at StarLite Speedway. No individual on the committee will have voting privileges at Board Meetings.

 

Past President: The outgoing President will serve one year after his or her term as president as an advisor to the newly elected Executive Board and Directors. His or her duties will be determined by the Board.

 

Term of Office:

  1. The term of each Executive Board Officer shall be one (1) year.

 

  1. The term of each Director shall be one (1) year.
  1. Any Executive Board Member or Director can be re-elected by two thirds majority of the General Members, during the annual meeting when the election is held, to serve another term.

 

  1. President and Treasurer cannot be of the same household and or family/ relationship.
  1. All elected and or appointed officers must be 18 years of age and a paid member of the club.

 

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Article V Meetings

Meetings: All meetings of the Board of Directors will be the third Saturday of each month during the off season of the racing (November thru April) schedule at 10 a.m., location to be determined, and all Executive Board and Directors will be notified of such. The president may call an Executive Board and Directors meeting during his term of office as needed.

 

Article VI Committees

Committees: All Committees as so needed shall be appointed by the President with approval of the Executive Board and Directors.

 

Article VII Amendments

Amending Procedure: These by-laws may be altered, amended or repealed at any regular or special meeting of this club, at which a quorum is present, by the vote of the majority of the members present in person and voting.

Notice: No amendment shall be put to vote, unless written notice, stating the purpose of the amendment shall have been mailed, posted or delivered personally to each member of this club at least fourteen (14) calendar days prior to the meeting at which the vote on the proposed amendment is to be taken.

 

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                                      ARTICLE V111 VOTING

 

Voting: Open nominations will be taken upon the date so designated by the Executive Board preferably the first available race in August. Nomination will be open for the following three (3) weeks. The top three (3) for each office will become the slate of officers to be voted on at the general meeting in the month of October. Those eligible to vote must be Member in good standing and be 18 years of age. There will be no absentee ballots accepted.

 

                                         Article IX Vacancies

 

Vacancies: In the event any officer- elect, before his or her term of office commences, is unable or refuses for any reason to serve therein, the president may call a special nomination and election meeting to elect a replacement for such officer-elect. Two (2) weeks prior notice of such meeting, setting forth the purpose, time and place thereof, shall be given to each member by mail, personal delivery or posted. The election shall be held immediately after nominations have been closed and a plurality vote shall be necessary for election. In the event of a vacancy within the Directors or Committee the Board may appoint a member to fill the unexpired term. All resignations MUST be in writing and presented to an Executive Board member only.

 

                                             ARTICLE X Code of Ethics

Code of ethics: Actions (verbal or physical) detrimental to the StarLite Speedway Club, whether at the track located at 5287 Searsburg Road in Trumansburg, NY, visiting another track, or representing StarLite Speedway,(examples; parades ,car show or Face book) the individual(s) can and will be penalized by the Code of Ethics Committee. This committee will be appointed by the residing President and approved by two-thirds (2/3) vote of the Executive Board and Directors. The penalty, fine or sanction will be determined by the majority of the Executive Board and Directors.

 

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Car Numbers for our Regular Racers -- all karts must be CLEARLY numbered

 

Last years Car #'s with their drivers will be GRANDFATHERED in for this 2014 year. You will have until the 2nd week of racing, *May 9 and 10* to register your number. *subject to change for the date (depends on the weather) To see car #'s go to the Results Page in your class and check them out. Too many to list here.

 

No fractions or more than three (3) digits will be allowed unless otherwise pre-approved. Numbers will be assigned on a first come first served paid basis (except for the grandfathered in numbers - see above). Duplicate numbers are not allowed. We will not allow more than two (2) of the same number in the same class even when differentiating letters are used. It is very difficult for the scorers to properly score races where several karts have the same number (or similar numbers). Remember this when considering a number for your kart. A number will be displayed on EACH side panel no less then 6" high. A SOLID COLOR number no less then 4" high will be displayed on the driver's right side of the nosepiece AND rear of the kart. Numbers must be visible from 50 feet.

 

LETTERING: All lettering and numbering is to be neatly arranged and appear to be professionally painted and printed. Numbers must be legible and the style should be easy to read from the grandstand area. Numbers need to be on BOTH sides of the kart. The color of the numbers should contrast well with the color of the kart. Scorers maintain the right to request changes to the appearance of the numbers on a kart to aid in scoring. No spray painted lettering or numbers. If you number is not properly displayed on your kart or is not readable from the scorer's tower, YOU WILL NOT BE SCORED. NO rude or profane message will be permitted. These must be covered or removed prior to entry onto the track. Failure to comply will result in being asked to leave the premises.